how we handle your data
plain-english summary first · GDPR-compliant detail below · last updated 2026-10-13
- ●your uploaded TMX files are deleted from storage the moment cleaning finishes — never reused, never shared. A file you never clean, or one you ask us to keep so you can clean it again, is deleted within 25 hours of upload.
- ●cleaned outputs are downloadable for 1 hour after completion, then deleted from storage.
- ●we keep your email, signup IP, and job history metadata (file size, timestamps, segment counts — never content) until you ask us to delete the account.
- ●no advertising trackers, no analytics scripts, no marketing emails, no payment details.
- ●everything is hosted in the EU (Hetzner Germany / Cloudflare R2 EU jurisdiction / Mailgun EU).
━━ who we are
TM Cleaner is operated by Terratra OÜ. For data-protection enquiries, requests to access / delete your data, or any other privacy questions, email hello@terratra.com. We aim to respond within 30 days of any GDPR data- subject request.
━━ what we collect, and why
| data | why | legal basis | retained |
|---|---|---|---|
| email address | account identity · magic-link sign-in · account-related notifications (only if you initiated them) | contract (Art. 6(1)(b)) | until account deletion |
| signup IP address | rate-limit / anti-abuse (cap new accounts per IP) | legitimate interest (Art. 6(1)(f)) — preventing platform abuse | until account deletion |
| uploaded TMX files | the cleaning operation you requested | contract | hard-deleted the moment cleaning completes (typically minutes). If you never clean it, or turn on keep my original for 24 hours to clean it again, it is deleted — with the preview data made from it — within 25 hours of upload, or sooner when you delete the job. The same applies to a file previewed without an account: nothing ties it to you unless you sign in |
| IP address of an upload without an account | counted per hour to cap anonymous use (anti-abuse). Only a counter is kept, not a log of what was uploaded | legitimate interest (Art. 6(1)(f)) — preventing platform abuse | 2 hours |
| cleaned output files | letting you download the result | contract | 1 hour after cleaning completes (then deleted automatically within the next 15 minutes); you can also manually delete from the dashboard at any time |
| job history metadata | filename, size, segment counts, removed counts, timestamps — for your dashboard view. NEVER segment text content. | contract + legitimate interest | until account deletion |
| session cookie | keeps you signed in. Signed, SameSite=Lax, HttpOnly, Secure. No tracking, no advertising id. | strictly necessary (no consent required under GDPR / ePrivacy) | 7 days · refreshed on each visit · cleared on sign-out |
| guest cookie | only if you preview or clean a file without an account: a random id that keeps your upload and its cleaned files visible to your browser alone (the cleaned files are deleted 1 hour after cleaning, as for everyone), and moves an uncleaned upload into your account when you sign in. Signed, SameSite=Lax, HttpOnly, Secure. No tracking. | strictly necessary (no consent required under GDPR / ePrivacy) | 24 hours · cleared when you sign in |
━━ who we share data with
We use a small, deliberate set of EU-based subprocessors. Each is contractually bound to GDPR-compliant handling of your data. We do NOT share or sell your data to advertisers, brokers, or anyone else.
| processor | purpose | data location |
|---|---|---|
| Hetzner Online GmbH | application + database hosting | Germany (EU) |
| Cloudflare R2 | file storage (uploads + outputs) | EU jurisdiction |
| Mailgun (EU) | transactional email (magic links + contact replies) | EU (api.eu.mailgun.net) |
TM Cleaner no longer takes payments. If you bought credit before September 2026, your account record still holds your Stripe customer reference (cus_…) and any unspent credit balance; the payment record itself is held by Stripe (our former payment processor) under its own retention policy.
━━ your rights under GDPR
As a data subject in the EU/EEA you have the following rights. To exercise any of them, email hello@terratra.com from the email address tied to your account. We respond within 30 days (Art. 12(3)).
- ✓access (Art. 15) — get a copy of every piece of data we hold on you
- ✓rectification (Art. 16) — correct any inaccurate data
- ✓erasure / "right to be forgotten" (Art. 17) — delete your account and everything in it (except anything the law requires us to keep)
- ✓portability (Art. 20) — export your job history as machine-readable JSON / CSV
- ✓restriction (Art. 18) + objection (Art. 21) — pause processing or object to legitimate-interest processing (the signup-IP rate limit)
- ✓complaint to a supervisory authority — you can file with your local DPA at any time. We'd rather you give us a chance to fix it first, but the right is yours.
━━ what we do NOT do
- ✗no advertising · no ad networks · no third-party trackers
- ✗no Google Analytics · no Hotjar · no Sentry by default (operator opt-in)
- ✗no selling, renting, or "sharing" data with brokers
- ✗no marketing emails (transactional only — sign-in links, account-critical notices)
- ✗no training of AI / ML models on your TM content. ever.
- ✗no profile-fingerprinting (we don't hash IPs to track returning visitors)
━━ international transfers
Operational data (uploads, outputs, account and job metadata) stays in the EU.
━━ security
TLS 1.2+ on every connection · HSTS preload · strict CSP · XXE-safe XML parsing (defusedxml) · no password storage (magic-link auth) · 7+ external security audit passes against the cleaning surfaces. Full posture documented at /under-the-hood.
In the unlikely event of a personal-data breach we will notify the relevant supervisory authority within 72 hours (Art. 33) and notify affected users without undue delay (Art. 34).
━━ changes to this policy
We'll update the "last updated" date at the top of this page when something material changes. Substantive changes (new processor, new data category, retention-period extension) will also be emailed to active accounts at least 30 days before they take effect.